exhibition conference management uk, corporate event management, exhibitions and seminar management, teambuilding events, leadership training, congress, conventions and activity days 

Organizing Successful Events in Ten Easy Steps

9. On The Day

Get walking around with a note pad and pen and then talk to the venue conference manager to get any problems sorted. Check the reception area - is it easy for the audience to find you? Have your own people at reception to greet people as they arrive. Ensure that all your people are wearing name badges with the company identity on them. Have clip-on or low-tack adhesive badges (no pins) for your audience.

Advise the MC of any changes to timings or administration.

Have one or two people in the main room to guide people to their seats and/or to ensure that seats are filled - if you don't, the law of sod will ensure that everyone sits on one side of the room, or they all sit at the back.

During intervals and at the reception ensure that your people are mixing with guests and not standing in small groups of their own. Surprisingly, sales people are particularly prone to this so don't assume that interaction is occurring.

Have all handouts ready for people as they leave - avoid giving them things before the presentation, they will simply distract, and for those that read ahead the impact of the presentation may be lost.

Whether you are actively planning your event, or just looking for inspiration, please contact us by completing our Enquiry Form, or by E-mail or alternatively ring us on 0118 981 2500 for no obligation advice and information.